Meeting Room Policy and Application
Download Policy for use of the Community Room and Application
Application must be printed, signed, and then mailed, faxed, or brought to the library in person.
Meeting Room Policy (Revisions Adopted by the Holmes Library Board of Trustees, October 14, 2014 )
The Board of Trustees of the Holmes Public Library welcomes the use of the library’s Community Room for cultural, educational, civic and informational meetings of a nonpartisan, nonsectarian and nondiscriminatory nature, subject to approval by the Library Director.
General Conditions, Prohibitions and Procedures:
The Community Room is available free of charge to non-profit and governmental organizations regardless of beliefs and affiliations provided that no admission fee is charged and the room is not used for marketing purposes. Preference may be given to Halifax-based organizations.
All Community Room use requests must be submitted in writing to the Library Director for approval using the Community Room application.
Library programs receive first consideration when scheduling the Community Room.
Use of the Community Room by any organization does not constitute or imply an endorsement of its beliefs, policies or programs by any library official or by the Board of Library Trustees. No group shall imply such endorsement or sponsorship in its publicity.
Meetings will be allowed only during the hours the library is open.
Permission to use the Community Room will be granted to those who are 18 or older.
Attendance is limited to 50 people, the seating capacity of the Community Room.
Light refreshments may be served. Use of the Community Room refrigerator and sink is permitted.
The individual or group requesting the Community Room will be held responsible for the arrangement of the room, returning it to the condition it was in before the meeting took place and for any damage to library property.
The library is not responsible for any loss or damage to personal property by those attending a meeting.
The library may close in the event of inclement weather or an impending storm. Organizations planning to use the Community Room in this event must call the library to ascertain if the library will remain open. The library is often closed when school is closed because of a storm or other emergency.
Use of the Community Room for private parties is prohibited.
Smoking of any type including e-cigarettes, and drinking of alcoholic beverages are prohibited in the library and on library grounds.
No sales or exchange of money may take place in the library except sales made directly by those groups affiliated with the library or authors/artists selling their own work to adult audiences immediately following a library-sponsored talk or performance. Children’s authors/artists are prohibited from selling to audiences of children and/or families. Exceptions may be made at the discretion of the Trustees.
The library will not be used as a mailing address for any non-library affiliated group or organization. Except in an emergency, the library phone is not available for incoming or outgoing calls.
Anyone may apply for a library card. Please bring a driver’s license or another form of picture identification with your current address on it. People under the age of sixteen must have a parent or guardian with required identification sign their application to receive their library card. You must have a valid library card with you to check out items.
Patron Behavior Policy
The Holmes Public Library is available to persons of all ages. While everyone has an equal right to access library services and facilities, no person has the right to interfere with the ability of others to use and enjoy library resources, services, and facilities. To this end, the Library is responsible for establishing rules of conduct to protect the rights and safety of Library patrons, volunteers, and staff, and for preserving and protecting the Library’s materials, equipment, facilities, and grounds.
Designated areas in the Children’s Room are reserved for use by children, their parents or guardians, and adults interested in children’s literature. The use of the Community Room is governed by separate policy.
Enforcement of these rules will be conducted in a fair and reasonable manner. Library staff will intervene to stop prohibited activities and behaviors. Failure to comply with the Library’s established rules, regulations, and policies could result in removal from the premises and expulsion from the Library or in arrest or prosecution. Violations could also result in the restriction and/or termination of Library privileges, including the use of Library computers and other equipment. Expulsion may be appealed in writing to the Board of Library Trustees.
For the comfort and safety of patrons, volunteers, and staff, and the protection of Library property, the following actions are examples of conduct not allowed on Library property.
• Engaging in any activity in violation of Federal, State, local or other applicable law, or Library policy.
• Carrying firearms and dangerous weapons of any type (except by law enforcement officers).
• Being under the influence of alcohol/illegal drugs and selling, using, or possessing alcohol/illegal drugs.
• Verbally or physically threatening or harassing other patrons, volunteers, or staff, including stalking, staring, lurking, offensive touching, and obscene acts such as sex acts and indecent exposure.
• Soliciting or conducting surveys not authorized by the Library.
• Stealing, damaging, altering, or inappropriate use of Library property in Library facilities or on Library grounds, including computer hardware and software, printers, copiers, phones, and other equipment.
• Trespassing in nonpublic areas, being in the Library without permission of an authorized Library employee before or after Library operating hours.
• Fighting or challenging to fight, running, pushing, shoving, or throwing things.
• Creating disruptive noises such as loud talking, screaming, or banging on computer keyboards.
• Gambling and group activities which are disruptive to the Library environment.
• Using audible devices without headphones or with headphones set at a volume that disturbs others. Using cell phones, pagers, and other communication devices in a manner that disturbs others. Cell phone and pager audible ringers must be turned off.
• Using restrooms for bathing or shampooing, doing laundry, or changing clothes.
• Smoking, chewing, and other tobacco use in Library facilities.
• Entering the Library barefooted, without a shirt, with offensive body odor or personal hygiene, or being otherwise attired so as to be disruptive to the Library environment.
• Bringing in garbage, articles with a foul odor, or articles which, alone or in their aggregate, impede the use of the library by other users.
• Using wheeled devices in Library property or on Library grounds, except in designated areas, including skateboarding, roller-skating, bicycling, scooters, and shopping carts (exceptions i.e. wheelchairs, walkers, and strollers). Shoes with cleats are also prohibited.
• Neglecting to provide proper supervision of children.
• Bringing pets or animals, other than service animals necessary for disabilities, into the Library, except as authorized by the Library Director or designee.
All bags and other articles are subject to inspection by Library Staff. The Library reserves the right to limit the size and number of items brought into the Library.
Internet Safety and Acceptable Use Policy
The Holmes Public Library provides public access to the Internet in keeping with the library’s role as a source of information and intellectual development and enrichment for the community.
Internet workstations are located in the “Wireless Center”. A valid library card is required for regular access to a computer. Guest passes are available for occasional use. Sign-up is for 60 minutes; time extensions are allowed, if no one is waiting and if library hours permit.
The Holmes Public Library assumes no responsibility for the content or accuracy of the information retrieved. Users should be aware that there is no central quality control of the Internet. As is the case with all library materials, any restriction of a child’s access to the Internet is the responsibility of the child’s parent or legal guardian.
The library prohibits the transmission or accessing of any materials in violation of any federal or state regulation. This includes, but is not limited to: copyrighted material; threatening, violent or obscene material; pornographic material; or material protected by trade secret. The library is not responsible for loss or damage to a patron’s property or data that may occur from use of the library’s computer or internet service. Users will not make any attempt to gain unauthorized access to restricted files or networks, or to damage or modify computer equipment or software.
Library employees are authorized to take prompt and appropriate actions to enforce the rules of conduct and/or prohibit use by patrons who fail to comply with the Internet Safety and Acceptable Use Policy.
The cost is $0.10 per page for black and white printing and $0.25 for color printing. No exceptions.
Cell phone use within the library can often prove disruptive to patrons and staff. Please turn off cell phones before entering the library or set ringers to vibrate. All cell phone conversations should be conducted outside the library building.
Cover Page: Free
To Send: $1.00 per page (increase from 50 cents/page to take effect 9/1/15)
To Receive: $1.00 per page (increase from 50 cents/page to take effect 9/1/15)
A library staff person sends faxes for the public and maintains patron confidentiality. Received faxes are considered personal and confidential property of the person to whom it is sent. The person to whom it is addressed must be the one to pick up the fax. Faxes received without a named recipient will be discarded. Faxes not picked up within one week will be discarded. The library fax number is 781-294-8518.
The Holmes Public Library reinstated overdue fines as of July 1, 2015. Seniors (age 60+) are exempt from fines.
Books & Magazines, 10 cents/day
DVDs, Audiobooks, Music CDs, Kits, 50 cents/day
Payment for lost materials belonging to the Holmes Public Library may be made by cash or check (made out to “Holmes Public Library”). Please contact the Holmes Public Library for information about payment for lost items that belong to other libraries.